VaultOS guide
One place to ask. Grounded, cited, and gated — for people and agents.
One gated assistant on your own domain — ask.yourcompany.com, not a link on ours. Grounded on a governed vault of your organization's knowledge, with cited answers, scoped views that fail closed, and write-back for people and agents.
Where your knowledge lives today
Your knowledge doesn’t live in one place. It’s in SaaS tools, a couple of clouds, on-prem systems — and mostly in people’s heads. None of your AI can see across all of it. Neither can your new hires.
SaaS tools and drives
Docs, decisions, and runbooks spread across Notion, drives, and email. Each tool holds a slice; none holds the picture.
A couple of clouds
Context split across cloud platforms — and every AI project re-solves the same context problem from scratch, because none of your tools can see across them.
On-prem systems
Records and processes in systems your AI never meets — invisible to every assistant you’re paying for.
People's heads
“When she left, fifteen years of process knowledge walked out with her.” Nobody disagrees with it. Everybody has a version of it.
So we built the bridge
Three layers turn scattered knowledge into one brain your people and your agents can actually ask.
One governed vault
Everything converges into one governed vault — plain, open-format files you own, linked into a graph. Sync to every device is end-to-end encrypted; the sync server only ever holds ciphertext.
Catalogued in Google Cloud
The vault’s manifest lands in BigQuery, and Knowledge Catalog registers every note automatically — governed, discoverable metadata for the whole graph.
Grounded in Gemini Enterprise
The notes index into a dedicated search data store that Gemini Enterprise grounds on. Ask in plain language — every answer cites the exact notes it came from.
Ask in plain language. Get the source.
No prompt engineering, no hunting through drives. Your team asks the way they’d ask a colleague — and every answer comes back grounded in your own notes, with the exact sources cited inline. If there’s no source, there’s no claim.
It runs on your domain, not ours
Most “your own assistant” products hand you a page on the vendor’s website. Yours answers at ask.yourcompany.com — your domain, your DNS record, your certificate, your name in the address bar. Two client-owned domains are serving in production today.
What that changes in practice:
- Your people recognise it. No one has to trust a link on someone else’s domain to ask an internal question.
- The exit is cleaner. Your vault already exports with a single
git clone. Now the address your team knows it by belongs to you too — the DNS record is in your zone, and you can point it elsewhere without asking us. - Setup is one record. You add a CNAME. We issue and renew the certificate automatically, and the gate sits in front exactly as it does on ours.
Gated by default. Cited by design.
The assistant is gated, and it runs on your own domain — and the sync layer underneath it is end-to-end encrypted.
Gated before it loads
Every request is checked at the edge before the assistant loads. It lives behind that gate on your own domain — only signed-in, authorized people reach it.
Scoped views fail closed
Scoping is enforced server-side: each view grounds only on the areas you allow. A partner literally cannot retrieve outside their slice — an out-of-scope query finds no sources.
Every answer cited
Every answer cites the exact source note it came from. No citation, no claim.
A dedicated, removable store
Grounded-assistant indexing is opt-in per tier. Your notes index into a dedicated per-tenant data store — scoped, access-gated, and removable whenever you choose.
The same brain serves two audiences
Same vault. Same governance. Human or agent, nobody works from memory anymore.
Plain-language asks, answers with receipts
Ask in plain language and get decisions back with receipts — every answer links the exact note it came from. Save new decisions back into the vault, so the graph compounds.
Grounded briefs, policy checks, write-back
Agents pull grounded briefs, run policy checks before acting, and write new knowledge back into the vault — under the same governance as everyone else.
Run in production first
1,038 documents across six businesses run through this today — our own operation is the reference install, not a demo environment.
documents indexed for Gemini Enterprise grounding
import failures on the last full sync
of answers cited — sources link to the exact note
businesses operated on one graph
Give your AI a memory.
A free 30-minute walkthrough of the live system — the graph, the sync, and the assistant that cites three years of decisions back to you. It’s the live install, not a demo environment.